Have you ever been in a situation where you wished you could get a simplified list of Google Drive files and folders in a Google Sheet?

If you’re working as a graphic designer or web developer, chances are you’ve probably gone through that occasion where you needed to juggle through multiples files and folders just to get the file you want.

Google Drive’s built-in file explorer isn’t that intuitive enough. Rummaging through hundreds of files can be too overwhelming, to say the least. Well right now, not anymore!

How To List All Google Drive Files & Folders in Google Sheet

Meet Drive Explorer, it’s a tiny little add-on for Google Sheet that lets you export all (or selected) files and folders into a much readable spreadsheet format.

Drive Explorer (formerly Drive Direct Links) lets you pick folders/files from your Google Drive, Shared Drive or the files shared with you to export to the Google Sheet. Sheet columns contain metadata of the files like name of the file, containing folder, folder path on your Google drive, direct download link, etc.

How Drive Explorer works:

  1. You install the add-on and connect your Google account
  2. Once connected, go to your Driver folder and create a spreadsheet
  3. Inside your spreadsheet toolbar, click on Add-ons > Drive Explorer > Select files/folder.
  4. And finally, wait for a few seconds until your spreadsheet is automatically refreshed containing your files/folders’ meta info such as folder names, filenames, folder paths, links, etc.

When is it useful?

Being able to view your Google Drive files and folders in a list helps us save time and improve team collaboration. If you own an online store and works with VAs to manage inventories, this add-on definitely comes in handy.

In our day job, for instance, we constantly update images on our client’s websites. And our clients usually just share a large Drive folder containing all the images that need to be uploaded to their website. With Drive Explorer, we can now easily get a decent list of files in that shared folder so our team can easily collaborate rather than going back and forth on Google Drive.

5 Handy Google Sheet Tricks To Help You Work Fast & Save Time

Get A List of All Google Drive Files & Folders in Google Sheet

5 Handy Google Sheet Tricks To Help You Work Fast & Save Time

Just like Microsoft's Excel, Google Sheet has equally powerful functions hidden up its sleeve. It can help you do routinary, mundane tasks fast and perform time-saving complex operations.

With Google Sheet, being an open-source software and with its collaboration support, it's likely that you'll end up using the app more often than not. It's one indispensable tool every web master and virtual assistant can't live without.

While you may not use below's list of useful Google Sheet functions everyday, it pays to be familiar and well-verse with these shortcuts. We hand-picked this shortlist of five essential Google Sheets hacks to help you save time in dealing with spreadsheets.

1. Use SPLIT function and obtain the first word from a phrase

google sheet split function

Suppose you want to extract the first word from a string in a Google Sheet column. You can use SPLIT() function to split a string and obtain first word , as follows:

=index(SPLIT(A2, " "), 0, 1)

With the above function, a string “10042 Ferrara” yields “10042”.

To obtain the n word, just replace 1 with n accordingly.

2. Use REGEXEXTRACT to retrieve number from a string

google sheet regexextract

Suppose you have this data in a column and you wish to obtain the price

<p>Lined Linen Tunic with Silk Hem</p><p>&nbsp;</p><p><strong>RRP    $99.95</strong></p>

You can do so with REGEXEXTRACT function to extract the price, as follows:

=REGEXEXTRACT(C2, "[0-9]*\.[0-9]+[0-9]+")

3. Using CONTACT to combine multiple values

google sheet concat combine values

Suppose in Column A you want to get the first word and combine it with the value in Column J, you can achieve it using CONCAT function.

=concat( index(SPLIT(A2, " "), 0, 1), concat("-", J2) )

Or use ampersand to combine multiple values:

="RRP "&value(REGEXEXTRACT(E12, "[0-9]*\.[0-9]+[0-9]+"))

4. Use SUBSTITUTE() & RegexReplace() to search and replace

google sheet substitude regexreplace

Say you have a column of data that contains HTML ASCII codes and you want to get rid of them. Here's how you do it:

=SUBSTITUTE(B2,"&nbsp;", "")

Or you can go creative, do a nested SUBSTITUTE

=SUBSTITUTE(SUBSTITUTE(B2, "</p>", ""),"<p>", "")

Or you can go use RegExReplace to get rid all HTML tags

=RegexReplace( B2, "<\/\w+>|<\w+.*?>", "" )

Or a combination of Substitute and RegexReplace

=SUBSTITUTE(RegexReplace( B3, "<\/\w+>|<\w+.*?>", "" ),"&nbsp;", " " )

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5. Use VLOOKUP to search by keyword and return a specified cell from another sheet

Google Sheet's vertical lookup is a powerful function you need to master. It lets you search down the first column of a range for a key and returns the value of a specified cell in the row found.

If that doesn't make sense, imagine you have Sheet14 containing sku and color columns

Sheet14

And wanted to append the color initial found inside a separate table from Sheet15

Sheet15

You can do a quick search using VLOOKUP and return the color initial (from Sheet15) by providing color from Sheet14.

The full formula:

=VLOOKUP(I2, Sheet15!A1:B7,2, false)

Where I2 is the keyword, Sheet15!A1:B7 is the range, and 2 is column position from Sheet15 we want to retrieve.

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So next time you are asked to update a Google Sheet and do dead boring, repetitive tasks, try to look around inside Google Sheet list of functions and see if you can automate stuff and save huge amount of time in the process.

5 Handy Google Sheet Tricks To Help You Work Fast & Save Time